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JPPC Meeting Rules

This content is intended as a precis of elements of the Constitution relating to the make up of the Council, Committees, etc. It also lists (i) the standard items of business, (ii) the order of those items of business, and (ii) the Motions that can be moved without notice, at a meeting. In some places the Constitution will refer to this content to identify which item of business/Motion/etc a particular meeting can consider/deal with. If there is any conflict between the wording of the Constitution and the contents of this content, the Constitution will prevail.

References to [A], [B], [C], etc, are to the notes at the bottom of the content.


JPPC

Constitution of BodyMeeting
Where to look for terms of reference, powers, etcPart 6.5
Membership [A] - number of Councillors appointed as Members of Body3 [O]
Substitutes appointed?Yes [O]
Members appointed by?[O]
Quorum2
Councillor Membership politically balanced?[O]
Number of other Members (see notes below and Constitution for who, how appointed, etc)2 [O]

 

Standard Items of Business at Meeting (order cannot be varied)Meeting
Elect a Member to preside if Chairman/Vice-Chairman of Body not presentYes
Receive apologies for inability to attend the meetingYes
Chairman's remarksYes
Elect Chairman of Body (annually at Annual Meeting unless vacancy)[O]
Elect Vice-Chairman of Body (annually at Annual Meeting unless vacancy)[O]
Approve Minutes of previous meeting(s)Yes
Receive Declarations of InterestYes
Elect Leader of Council (four-yearly at First Annual Meeting after elections unless vacancy)No
Receive Leader's notification of number and membership of Executive (annually at Annual Meeting, unless change)No
Receive announcements from Chairman/Leader/Executive/Head of Paid ServiceNo

 

Standard Items of Business (where relevant) at Meeting (order can be varied by Chairman or on Motion)Meeting
Receive PetitionsYes
Respond to public written questionsYes
Decide on Committees, size, terms of reference, allocation of seats, etcNo
Appoint Councillors to CommitteesNo
Appoint Councillors to Outside Bodies (if not delegated, eg to Leader)No
Agree any amendments to ConstitutionNo
Respond to Petitions previously receivedYes
Consider Reports and Proposals from Executive/Scrutiny Commission/OfficersYes
Deal with matters referred from Council/Scrutiny CommissionNo
Receive Reports on joint arrangements/external organisations and receive questions/provide answers on suchYes
Consider Motions submitted by MembersYes
Respond to Councillors' written questionsYes
Consider Called In itemNo
Consider business/any other business specified in the AgendaYes

 

Procedural Motions that may be moved without noticeMeeting
Appoint a Chairman for meeting if Chairman/Vice-Chairman absentYes
Accuracy of MinutesYes
Closure or adjournment of the meetingYes
Order of or next businessYes
Refer any matter to Council / Executive / Committee / Statutory OfficerYes
Establish a Committee and appoint members if such if arises from an Agenda itemYes
Establish a Task Group and appoint members if such if arises from an Agenda itemYes
Establish a Sub-Committee and appoint members if such if arises from an Agenda itemYes
Withdraw a Motion or amendment with leave of the ChairmanYes
Amend a Motion as permittedYes
Amend the time limit for speeches (if any)Yes
Allow member of the public to speak in accordance with RulesYes
Allow continuation of meeting past 22:00Yes
Suspend a Rule of Procedure where permittedYes
Exclude the press and public in accordance with the statutory provisionsYes
A Member named for disorderly conduct not to be further heard/leave the meetingYes
A Closure MotionYes

 


A Each Councillors' terms of office starts on the fourth day after being elected and finishes (except for the Chairman of Council and Leader of Council - see [B]) on the fourth day after the date of the next all council elections.

B The Chairman of Council and Leader of Council continue as Councillors (and thus in post) until the agenda items for election of Chairman and Leader at the first Annual Meeting of Council after all council elections.

O The Joint Public Protection Committee (JPPC) comprises six members, three from each local authority (for WBC, the relevant Executive Member and the Chairman of the Licensing Committee), plus a Substutute or Substitutes (for WBC the other Executive Members) with the Chairmanship and Vice-Chairmanship rotating between the Executive membership.

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